Bookkeeping Tip #16

Joe Cavell March 4, 2026

Assign tasks—and know what to do yourself.

Whether you handle bookkeeping in-house or outsource it, it’s important to decide who does what and how often. Here’s a simple guide for small business owners:

Daily/Weekly Tasks (Owner or Employee):

✔️ Issue invoices & record customer payments

✔️ Deposit payments in the bank

✔️ Record vendor invoices & pay bills

✔️ Record credit card charges

Monthly Tasks (Bookkeeper or Professional):

✔️ Reconcile bank & credit card accounts

✔️ Close the books

✔️ Produce financial statements

Tips:

✅ New owners should do daily/weekly tasks first to learn the software

✅ As your business grows, delegate tasks to employees

✅ Keep monthly reconciliations separate from payment tasks to prevent errors or fraud

Assigning bookkeeping tasks properly keeps your books accurate and your business running smoothly.